Student Handbook

This section is under construction as of August 13, 2018 - please come back for updates.



What a pleasure it is to welcome you back to a new school year at Pleasant Hill. It is truly an honor for us to work together with such a talented and dedicated faculty, staff, and school community. We believe in a strong partnership with families, and we urge the entire community to become involved at PHS. Students whose parents and families get involved in their education do better academically and socially. They feel more connected to the school and know that they BELONG.

We look forward to this new school year with optimism and excitement. We strive to make our school a safe and inspiring place in which to learn, while continually improving the academic program for all students. We believe that all students can and will be respectful, responsible, and accountable in all they do.

On behalf of the faculty and staff of Pleasant Hill Elementary School, we welcome you to the 2016-2017 school year.

We hope you will join us on this"Adventure of a Lifetime!"


The mission of Pleasant Hill Elementary is for all stakeholders to honor the school's core values of Respect, Responsibility, and Accountability to maximize each student's development of academic and personal excellence now and in their own futures.


Pleasant Hill Elementary School will develop college and career ready students, who support and foster individual differences, encourage each other, and set challenging goals for themselves and those around them.  We will strive to think critically and creatively while using solid decision-making strategies, promoting a sense of teamwork and empowering all students to be respectful, responsible, and accountable citizen leaders in our community and around the world.

We Believe …
- All children should reach their learning potential.     
- All children should be taught in a safe and secure learning environment.
- Learning is a shared responsibility among students, parents, community, and staff.
- Learning is a life-long process.                                            


Revised Fall 2014


On the First Day of School

On the first day of school, we welcome you to walk your child to class.  This is a BIG day for everyone!  It is perfectly normal for some of our younger students to become upset at the thought of Mom or Dad leaving.  This is also a stressful time for parents!  After the first day, your son or daughter will walk to his or her classroom with classmates.  The longer the goodbye, the more difficult the separation may be.  We promise to take good care of your most treasured gift! 

Teacher Contact

If parents wish to speak with the teacher, send a note or leave your phone number with the receptionist, and the teacher will contact you as soon as possible.  From 7:30 until 2:45, all of our teachers are with students and cannot leave their classrooms unattended.  We WILL NOT interrupt the instructional day, unless an extreme emergency occurs.


Parent Concerns, Complaints, and Grievances

If you have a concern about your student, talk to the teacher FIRST. If you feel the situation has not been resolved, please call the school office to set up an appointment. In order for the school administration to provide and supervise the best instructional environment for your child, appointments must be made and followed.

  1. Teacher contact
  2. Call or email administrator:
    1. (931) 277-3677    b. Principal:

General Information

Grade Levels: Pre-K through Eighth

School Address: 486 East Main Street, PO Box 10, Pleasant Hill, TN 38578

School Website Address:

School Hours: 7:45am to 2:45pm

School Telephone: (931) 277-3677                          School Fax: (931) 277-3880

Mascot: Hornet                                                            Colors: Green and Gold

School Resource Officer: Scott Iles

History: Please see our school website for the wonderful history of PHS!


Pleasant Hill is a school-wide Title I School. PHS is accredited by AdvancED for 2016-2017 and is therefore entitled to all the services & privileges of regional, national, and international professional recognition.

School Planner/Agenda

All students in grades 1-8 are provided with an agenda to track all school work and homework. This agenda can be extremely helpful for both the student and the parent with nightly homework assignments, as well as maintaining parent/teacher contact. The cost to replace the planner/agenda will be $4.00 each. Kindergarten students will be provided with a school handbook, separate from the agenda.


PHS has a NO GUM policy!  


We welcome volunteers at PHS.  Several times a year there will be opportunities for large numbers of volunteers to participate in school-wide activities.  Individual teachers may make arrangements in their classroom for regular volunteer opportunities as well.  All volunteers must complete the volunteer form and return it to school at the beginning of the year for CCBOE approval. Upon approval, volunteers can work in a classroom, chaperone a field trip, etc. Thanks for your understanding and cooperation!



Please understand that our utmost concern is for the safety of your child. We appreciate your support in adhering to the following: All visitors and parents must be buzzed in at the front entrance to sign in. You are welcome to come and eat lunch with your child. Because of safety regulations, only your child is allowed to join you at the visitor table and adults are not permitted at the student tables.


Parent/Visitor Dress Code

We respectfully request that all who enter Pleasant Hill Elementary School help us set the example by following the dress code.


Buses/Bus Room Behavior

The school building opens at 7:00 AM for breakfast and buses will begin to unload at this time. School personnel are on duty and ready to receive students at 7:00 AM.  Students dropped off at school before the building opens will be considered abandoned and can be reported to the authorities.



Student Loading and Unloading

Your child's safety is our utmost concern.  We appreciate your cooperation in morning unloading and afternoon loading of students. 

Student drop off and pick up will be on the bottom side of the building ONLY. The front entrance is for bus use ONLY. 

Parents who need to enter the school may park in the lined spaces in front of the school.  Please do not leave cars unattended in the fire/bus lane. 

Each student who uses afternoon parent pick-up will receive a PHS rearview mirror sign. Your child's/children's names will be printed on your sign.


Please Remember: 7:00-7:40 is student drop-off time. In order for your child to participate in free breakfast each day, he or she MUST arrive to school by 7:35am. Breakfast will end promptly at 7:45am, as instruction will begin at this time.

Stop for all pedestrians and drive slowly!

Student pick-up is from 2:45-3:05 in the parent pick-up line on the bottom side of the building.

Early student dismissal/checkouts will end at 2:15pm . NO student may be picked up in the office after 2:15pm. At that time ALL parents must enter the car line regardless of appointments or other reasons.

With your help we can continue to make PHS a safe place for your child! Students not picked up on time may be sent to detention for supervision and safety purposes.


Please note: When a student is consistently picked up late, the Sheriff's Department will be called.

Check-out Procedures

Students are not allowed to leave the building during the day unless a parent or guardian signs them out. Please keep registration forms up to date in case of emergency. We keep signatures on file and make every effort to verify signatures.  Also, parents or guardians may be asked for identification in order to check out students. Students must be signed out in the office and called to the office for dismissal.


Custody Issues

Due to questions raised regarding custody issues, we must now require proof of custody in the form of a court order. We need a copy of the custody papers immediately.


Grade Cards and Grading System:

Grade cards are issued every nine weeks and the following grading system is used.  Academic areas may be expressed either by a numerical system, which uses the student's actual average, or by a letter system using the following numerical range:


Grades 3-8 will use the following grading system:                                    

A . . . . . . . . . . . .  93-100

B . . . . . . . . . . . .  85-92

C . . . . . . . . . . . .  75-84

D . . . . . . . . . . . .  70-74

F . . . . . . . . . . . .   0-69

Grades K-2 will use the following grading system:

4 . . . . . . . . . . . . Advanced

3 . . . . . . . . . . . . Proficient

2 . . . . . . . . . . . . Basic

1 . . . . . . . . . . . . Below Basic

3rd Grade Promotion Requirements

TN State law requires that 3rd grade students must be proficient in reading based upon their report card grade which includes the TNReady assessment score.

Withdrawal Procedures

Parents/Legal Guardians must come in person to withdraw students for enrollment to another school.  Our attendance clerk will be happy to help parents with the necessary paperwork. Student records cannot be released until all books are returned or paid for, cafeteria charges are paid, and other financial obligations are met.

Report Card Holds

Holds will take place due to returned checks, failure to pay fundraiser, or team/group/activity fees, and/or lost/missing instructional materials.

Student Insurance

A fee-based policy is offered each year during student registration.

Cafeteria Behavior

Acceptable behavior and good table manners are expected at all times.  Students unwilling to use appropriate table manners/voice levels may be isolated, assigned a specific seat during lunchtime, and/or receive disciplinary action.  Lunch is an important social time for our students, and we want everyone to enjoy this time.

Field Trips

Field trips will be offered periodically for qualifying students. All school rules apply to include behavior, dress code, work completion, and attendance. Permission slips must be signed by the parent/legal guardian prior to the field trip. Permission CANNOT be given by phone.


Homework is given to reinforce skills taught in the classroom.  As a result, completion of homework is necessary to have success in all subjects. Teachers also grade homework assignments. THUS, HOMEWORK MUST BE COMPLETED! Failure to complete assigned homework will result in disciplinary action, and the work will be completed.

5th-8 th Grade Homework/Classwork Policy

In an effort to better prepare students for high school, your student will be held accountable to complete ALL assigned work. If a student is present that day and chooses not to complete the assignment, he/she will lose free time for that week and go to an instructional lab to complete the assigned worked. Once the missing assignments are complete, the student may receive partial credit per teacher discretion. If the missing assignments are not complete after two instructional labs then a zero will be given, NO exceptions.

Make-up Work

Make immediate plans to do all make-up work due to absence. Normally, all make-up work must be made up in a period of no less than three (3) school days (after returning to school) nor greater than the number of days missed, if more than three. If this work is not completed within the time limits, the student may receive a zero (0). Make-up work may be obtained upon the return of a student(s) from previously planned days of absence. Students who are ill may complete make-up work upon their return to school. Parents may call to pick work up at the end of the day so as not to interrupt class time and to give teachers time to gather make-up work. The student will be graded on work completed. Attendance is essential to academic success and students are urged to be at school every day.

** Attendance and grades will effect participation in school activities**


Attendance Policy for Cumberland County BOE 6.200

Attendance is a key factor in student achievement and therefore, students are expected to be present each day school is in session.

The attendance teacher shall oversee the entire attendance program which shall include:

1. All accounting and reporting procedures and their dissemination;

2. All parent notification and hearing arrangements of truancy with parents;

3. Written recommendations for remediation will be developed at the truancy hearing;

4. Ensuring that all school age children attend school;

5. Providing documentation of enrollment status upon request for students applying for new or reinstatement of driver's permit or license; and

6. Notifying the Department of Safety whenever a student with a driver's permit or license drops out of school.


Absences shall be classified as either excused or unexcused as determined by the principal or his/her designee. Excused absences shall include:

1. Personal illness;

2. Illness of immediate family member;

3. Death in the family;

4. Extreme weather conditions;

5. Recognized religious observances;

6. Failure of school bus to make scheduled/snow routes;

7. Appointments with doctor or dentist;

8. A one (1) day absence is provided for students when their parent or custodian is deployed into active military service;

9. A one day (1) absence is provided for students when their parent or custodian returns from active military service;

10. Circumstances which in the judgment of the principal create emergencies over which the student has no control or which involve an educational opportunity not otherwise available to the child. Absences in excess of 3 days shall require the approval of the principal or his/her designee. The principal may clarify doubtful absences with the attendance teacher.

11. A maximum of five (5) days per semester will be recognized as excused absence with parent notes. The notes must contain an excusable reason for the absence.

12. If a student is exempt from final exams per Board policy, the absence on the day of the exam is excused.


The principal shall be responsible for ensuring that:

1. Attendance is checked and reported daily for each class;

2. Daily absentee sheets contain sign in/sign out sheets;

3. All student absences are verified;

4. Written excuses are submitted for absences and tardiness within five (5) school days after student returns to school. Failure to submit an excuse will result in the absence or tardy being classified as unexcused;

5. System-wide procedures for accounting and reporting are followed; and

6. The Juvenile Court and parents are notified when any student accrues five unexcused absences and that a Truancy Board hearing is arranged.

Student attendance records shall be given the same level of confidentiality as other student records. Only authorized school officials with legitimate educational purposes may have access to student information without the consent of the student or parent/guardian.

Request for students to attend school in adjoining counties shall be considered on a case-by-case basis.



Truancy is defined as an absence for an entire school day, a major portion of the school day or the major portion of any class, study hall or activity during the school day for which the student is scheduled and early check-out from school.

Students participating in school-sanctioned/sponsored activities whether on- or off-campus shall not be counted absent. Mass exodus or early dismissal or late arrival of all students or any segment of students will not be permitted for any reason except for emergencies such as inclement weather or other unavoidable situations.

All missed class work or tests (whether from excused or unexcused absence) may be made up if the student makes the request immediately upon returning to school and if class time is not taken from other students.



Unexcused Tardies - Late arrivals and/or early dismissal for any reason other than the previously stated excused absences.

1. Students are allowed three (3) unexcused tardies per 9 week period;

2. On 3rd unexcused tardy a written warning will go home to be signed;

3. The parent/guardian will be required to attend a conference with the school's attendance committee after unexcused tardy #4. If parent/guardian refuses to attend the conference, the student will be suspended until the parent conference is held. At the conference, a plan will be put in writing that must be followed. The plan will include, but is not limited to, the following: recommending that student ride the school bus or childcare van to and/or from school; (if the student is an out of zone student) requiring him/her to attend the school for which he/she is zoned on the next unexcused tardy (tardy #5) during that 9 week period; and automatically assigning him/her to appear in truancy court on the next unexcused tardy (tardy #5) during that 9 week period);

4. Truancy Court will be automatically assigned on tardy #5 and students attending an out of zone school will be required to attend the school for which they are zoned;

5. Five unexcused tardies will equal one day of unexcused absence for the purpose of Truancy Court referral.

(Tardies that occur between classes during the regular school day will be a student disciplinary matter and will be handled by individual schools at the building level.)

Elementary School Absentee Policy

A total of twenty-five (25) absences, without extenuating circumstances, during any school year may render an elementary student ineligible for promotion to the next grade and to retain a driver's permit or license, or to obtain such if of age. Written notification will be sent to parents of any student accruing five (5) absences and again at ten (10) absences. After fifteen (15) reported absences any year, a truancy board will be appointed by the principal who will conduct a hearing to determine if any extenuating circumstances exist and develop and sign a plan of action for remediation.

After a total of twenty-five (25) absences during any year, an attendance committee appointed by the principal will conduct a hearing to determine if any extenuating circumstances exist or verify that the student has met attendance requirements that will allow him/her to pass the course, be promoted or retain a driver's permit or license.


Student Equal Access/School Sponsored Events BOE Policy 4.802

If the Board or school principal authorizes an event at which a student is to speak, a limited public forum shall be established for such student speakers. The appropriate administrators shall ensure that:

1.    The forum is provided in a manner that does not discriminate against a student's voluntary expression of a religious viewpoint, if any, on an otherwise permissible subject.

2.    There is an appropriate method of selecting student speakers, which is based on neutral criteria.

3.    Student speakers do not engage in speech that is obscene, vulgar, offensively lewd, indecent, or promotes illegal drug use.

To the extent possible and practical, prior to events in which students will speak, notice shall be provided orally and/or in writing that the student's speech does not reflect the endorsement, sponsorship, position, or expression of the Board and its employees.


Money/Valuable Items

The school will not be responsible for lost or stolen items.



All books are numbered and recorded by the teacher and the condition will be noted.  Lost or damaged books (including library books) MUST be paid for before another textbook can be issued or before grade cards can be released.  The average cost of a textbook is approximately $50.00- $75.00.


Each 5th-8th grade student will be assigned a locker for personal use.  Students will be issued lockers at the beginning of the school year.  Lockers are school property and are subject to search (BOE Policy 6.303).  Lockers are to be kept in a neat order so that doors completely close and no articles are left hanging outside.  Failure to do so may result in the loss of the locker privileges. 

Library and Media Center

The library is a wonderful place to help your child learn.  Pre-K and kindergarten children will check out one book every week in their teacher's name.  This book will remain in the classroom.  First and second grade will check out 2 books each week from the library.  These books may be taken to and from school in their backpacks.  The library books should be at school everyday for bus duty and extra reading time in the classroom.  Third and fourth grade will be able to check out up to 3 books.  These books may also be taken to and from school in their backpacks, but must be at school everyday.  Pre-K through 4th grade will have a specific library class every week.  Fifth through eighth grade will be able to check out up to 3 books during open library.  Open library times will be posted on the outside of the library and in each of their rooms.  If a library book is kept more that 2 weeks, the computer locks that student out.  The late books will have to be brought back in order for the student to be able to check out another book.  Books that are grossly overdue or lost will result in holding grade cards and cancelling field trips and extra activities.  All lost or damaged library books must be paid for in full. Please feel free to access the library media center website at:, then click on Pleasant Hill Elementary School, followed by catalog.

Extra-curricular Activity Options

Students are encouraged to participate in the wide variety of clubs, organizations and activities available at PHS.  Some of these include:

MS Football (county-wide)      Chess                          Cheerleading               Archery

Basketball                                Beta Club                     Cross Country             Choir               

Each year we try our best to add new and exciting activities for our students- stay tuned!


Phone Use

Students have access to the office phone to call a parent/guardian about cancellations, changes, and academic/personal needs. Students and parents are expected to make arrangements for normal after-school activities in advance - not the day of an activity.


Cell Phones

Policy Ref. 6.312 states students may possess a personal communication device in school, on school property, at after school activities and at school related functions.

  These devices:

  1. Shall remain off and concealed from view.    
  2. At no time are the devices to be used to undermine instructional practices or violate an individual's privacy.
  3. Personal communication devices shall not be used in any instructional setting as a calculator.
  4. The student possessing a personal communication device shall assume all responsibility for its care.
  5. Violations of this policy may result in disciplinary action against the student and confiscation of the device.

Violation of Cell Phone Policy

1st offense - Cell phone will be taken up and parent/guardian may pick cell phone up from school administration at the end of the 7th day.

2nd offense - Cell phone will be taken up and kept for two weeks, parent/guardian may pick cell phone up from school administration at the end of the 14th school day.

3rd offense - Cell phone will be taken up and kept for three weeks, parent/guardian may pick up cell phone from school administration at the end of the 21st school day.



Students may be assigned to detention by a teacher or by an administrator. Your child is responsible for bringing the conduct report home, and we expect parents to sign and return the report the next day. Parents must pick up their children at 4:00 p.m. promptly. Students are expected to serve detention when assigned. Detention is not planned at student or parent convenience. Failure to serve detention will result in the doubling of detention until the detention is served.  Continuous absences from detention will result in out of school suspension. The conduct report is your notification.


Discipline Policy

See the county-wide BOE policy 6.313 for in-depth information on student behavior and consequences. Each grade level will provide a welcome letter with grade-specific policies at the time of registration. Copies can be made at any time for the parent/legal guardian.

Cumberland County Schools Code of Conduct

Be Cooperative                      
Be Responsible                       
Be Caring

Be Honest                               
Be Respectful of Others         
Be Fair

Be a Good Citizen                   
Use Manners

Dress Code Cumberland County BOE Policy 6.310

Students shall dress and be groomed in a clean, neat and modest manner so as to not distract or interfere with the educational process or cause a safety hazard. Students are encouraged to adhere to the provisions of this code during school hours (whether on or off campus) and while in attendance at school-sponsored events.

1st Violation: The student will receive a written warning and the violation must be corrected.

2nd Violation: The parent will be called, violation must be correct, and a detention will be assigned.

3rd Violation:The student will be suspended until a parent conference.

The principal's judgement shall prevail in all matters regarding the application of these rules.


The following shall not be worn at school or school-sponsored events during regular school hours for ALL students.

  • Clothing or accessories that denote affiliation with any gang associated with criminal activity, or a safety hazard, or a security risk.
  • Ill-fitting clothing such as saggy/baggy pants or oversized coats, sweaters, sweatshirts, etc.
  • Pajama-type clothing
  • Clothing with holes above the knees
  • Clothing/tattoos with suggestive or inappropriate slogans, vulgar captions, or advertisements for tobacco, alcohol, or drug products.
  • Caps, hats, or headscarves for boys or girls, will not be worn inside buildings.
  • Spandex, form-fitting, or body-fitting clothes.
  • Clothing with revealing necklines.
  • Extreme hair color, style, or makeup.


The following rules shall be enforced:

  • Any color or style of shoes, with the exception of "heely" or bedroom slipper type shoes, may be worn to school.
  • Tops worn with leggings should be no higher than 5 inches from the middle of the knee.
  • Without leggings, shorts/skirts/dresses will be no higher than 5 inches from the middle of the knee.
  • Slits on skirts/dresses will be no higher than 5 inches from the middle of the knee.
  • Pant legs must not drag flagrantly on the floor.
  • No tinted glasses/sunglasses are permitted unless prescribed by a doctor.
  • No body piercing jewelry, except for earrings in the ear for boys and girls.
  • Large heavy jewelry chains, and any jewelry that could be deemed dangerous, will not be permitted.
  • Valuable clothing and jewelry are discouraged.
  • Shirt and blouse length may not be so short that students raising their elbows to the height of his or her shoulder exposes midriff.
  • Tops, blouses, and shirts must fit and must cover the shoulder so as not to reveal the torso or undergarments.
  • All trench/duster style coats that fall below the knee are prohibited.
  • Bib overalls may be worn as long as galluses and side closures are fastened.

Special dress days may be designated by the principal to include, but not limited to the following examples: field days, picture days, school spirit days, etc. if a student cannot comply with the standardized dress code because of religious beliefs or physical characteristics, the parent/guardian must provide a written explanation to the principal for possible relief from certain aspects of this dress code.


Bus Conduct

The school bus is an extension of school activity; therefore, students shall conduct themselves on the bus in a manner consistent with the established standards for safety and classroom behavior. In order to maintain conditions and atmosphere suitable for learning, no person shall enter onto a school bus except students assigned to that bus.  Students are assigned a school bus by the transportation supervisor.

Students are under the supervision/control of the bus driver while on his/her bus, and all directions given by him/her shall be followed.  If there is a serious discipline issue, the principal of the student transported shall be informed by the bus driver and may be called upon to assist. A student may be denied the privilege of riding the bus if he/she disobeys state or local rules and regulations pertaining to student transportation. A student wishing to ride a bus other than the assigned bus must have written parental permission and administrative approval. The student must bring the parent note to the office to receive approval. The student must have a note from the office in order to board the bus.


Bus Rules

1.    Cooperate with and obey the driver.

2.    Do not use profanity.

3.    Your bottom must be in the seat at all times.

4.    Use a soft speaking voice…never yell.

5.    Do not damage the bus, bus seats, or windows.

6.    Keep all belongings and self inside the bus.

7.    Throw nothing out of the bus windows.               

8.    Glass containers and extra-large items are not permitted.

9.    Follow your driver's rules about candy, food and drink.

10.  Possession or use of tobacco, alcohol, and/or a weapon is illegal.

11.  Remember that the bus stop is an extension of school grounds. Follow school rules by keeping your hands to yourself at all times.


Discipline Procedures:

1st offense: Written warning

2nd offense: Bus privileges denied for 3 days

3rd offense: Bus privileges denied for 2 weeks

4th offense: Bus privileges denied for 9 weeks

5th offense: Bus privileges denied for 1 calendar year


Video cameras

Video cameras are used to monitor student behavior on school buses transporting students to and from school or extracurricular activities and throughout our school campus.  Video surveillance shall be used only to promote the order, safety, and security of students, staff, and property.


Zero Tolerance

Some school rule violations require expulsion under state law.  These violations are referred to as "zero tolerance" violations and are:

  • Possession of a firearm on school property/activity
  • Possession/use/sale of drugs on school property/activity
  • Battery on staff member


The possession, uses, or transfers of tobacco or tobacco products in any form by any student are strictly prohibited.  Any student caught in the possession of, using, or transferring any tobacco or tobacco product while participating in a school-sponsored event shall be subject to disciplinary action, which may include corporal punishment, suspension and/or expulsion.  An automatic citation to Juvenile court will be issued in all cases of tobacco possession according to T.C.A. 39-17-1501.


Use or Possession of drugs and/or alcohol

Any student who possesses drugs or alcohol on school grounds or at any school-related function shall be immediately suspended from school upon due process.


Searches by School Personnel

Any principal, or designee, having reasonable suspicion may search any student, place or thing on school property or in the actual or constructive possession of any student at any organized school activity off campus, including buses, vehicles of students or visitors.  A student using a locker that is the property of the school system does not have the right of privacy in that locker or its content.  A student may be subject to physical search or a student's pocket, purse or other container may be required to be emptied because of the results of a locker search, or because of information received from a teacher, staff member or other student if such action is reasonable to the principal.


Bullying Policy for Cumberland County BOE 6.304

Students shall be provided a safe learning environment. It shall be a violation of this policy for any student to bully, intimidate or create a hostile educational environment for another student. Harassment, bullying and intimidation occurs, if the act takes place on school grounds, at any school-sponsored activity, on school-provided equipment or transportation or at any of official school bus stop, if the act either physically harms a student or damages his/her property, or knowingly places the student in reasonable fear of such, causes emotional distress to a student or students, or creates a hostile educational environment. If the act takes place off school property or outside of a school-sponsored activity, an act of harassment, bullying or intimidation occurs if the act is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process.


Safe Schools Statement

Pleasant Hill School is committed to creating safe, respectful, and inclusive learning environments where all community members work together to promote academic excellence, civil behaviors, and social competence. All staff, students, and parents help create safe schools.


Crisis Plans

Each class has a specific plan to follow in the event of an emergency such as fire, tornado, bomb threat, or lockdown.  We practice these plans, so our students will know how to react in the event of an actual emergency. Students should be aware that they can be prosecuted for pulling fire alarms.


Inclement Weather                                                      

During the school year, school is sometimes canceled due to bad weather.   Listen to your radio for information on school cancellation or delay.  Please do not call the school to learn of cancellations... our phones are incredibly busy on these days, and we need to get pertinent information to our students.

When school is delayed due to bad weather, the doors will open 45 minutes prior to the announced time for school to begin.


School-wide Positive Behavior Support (SWPBS)

A systems approach to establishing the whole ‐ school social culture and intensive individual behavior supports needed for schools to achieve social and academic gains while minimizing problem behavior for all students. SWPBS is NOT a specific curriculum, intervention, or practice, but a decision making framework that guides selection, integration, and implementation of scientifically ‐ based academic and behavioral practices for improving academic and behavior outcomes for all students. A central feature of SWPBS is implementation of behavioral practices throughout the entire school.


Livestream Recording

During some ceremonies (academic awards, 8th grade recognition) livestream/recording may take place.


RTI (Response to Intervention)

The school system embraces the Response to Instruction and Intervention Framework (RTI2) model, now part of educational law for the state of Tennessee, as a system of service delivery that uses evidence-based interventions, monitoring and evaluation for on-going tracking of individual students in making informed decisions about the student's educational and behavioral programming needs.  This framework provides students who do not respond to instruction with increasingly intensive levels of intervention.  Each school is dedicated to meeting the requirements of the Response to Intervention Framework Model through the School Intervention Team's oversight of procedures and fidelity of implementation.  If you feel your child is in need of additional intervention, please contact the school office to speak with Mrs. Helton, RTI2 Coordinator, 277-3677 for more information.


Special Education Services

Approximately 15% of America's population has a learning disability, or difference. These learning differences are most often discovered during the elementary years. If a student participates in the RTI program to the point of educational testing, a special education teacher, school psychologist, administrator, and the classroom teacher will meet with parents to determine next steps. An IEP, or Individualized Education Plan is written for each student who qualifies for special education services.



The Rehabilitation Act of 1973, commonly referred to as Section 504, is a nondiscrimination statute enacted by the United States Congress.  The purpose of the Act is to prohibit discrimination and to assure that disabled students have educational opportunities and benefits equal to those provided to nondisabled students. An eligible student under Section 504 is a student who (a) has, (b) has a record of having, (c) is regarded as having, a physical or mental impairment which substantially limits a major life activity such as learning, self-care, walking, seeing, hearing, speaking, breathing, working and performing manual tasks. 

Please contact Kari Rockwell at 277-3677, Dr. Keena Inman at 484-3301, or visit for more information pertaining to Special Education, 504, and Homebound Procedures.


Homebound Instructions and Procedures

Homebound placement is instruction provided at home, hospital, or related site to children with disabilities.  The purpose of homebound instruction is to provide medically involved students, both long-term and short-term, with a program of academic instruction.  Such instruction is provided so that the student's time of confinement need not be a loss of educational experience, nor academic credit.  For long-term illnesses, such instruction is made available so that the student may participate in a planned, sequential, educational program designed to meet his/her individual needs at home or in the hospital.  The result should be an educational program parallel to the one provided in the school setting. Eligible students are provided instruction parallel to the instructional program currently offered in the typical classroom situation for his/her age and/or grade level as determined by the homebound teacher, parent, and school personnel. Adjustment in such curriculum and instruction will be made upon the recommendations of the homebound teacher in accordance with the individualized needs of each student. Homebound instruction is one of the most restrictive educational placements for school-age children and is only appropriate when a disabled student's physical or mental condition makes placement with other students prohibitive. Homebound instruction is not to be confused with home schooling. A homebound student is a child who has a medically diagnosed physical or mental disabling condition or health impairment that confines the child to a home or hospital and whose activities are restricted for a minimum of ten (10) consecutive school days.


Cumberland County Homebound Procedures:

1.    Homebound forms requesting homebound services for a student must be received from a doctor.  Date of services can begin no earlier than date of doctor's signature on form.  Any homebound forms received to schools should be faxed or sent to the Homebound/SPED office the day they are received. 

2.    All forms must be complete and approved by Homebound Director, including parent signatures on the homebound application procedures form, prior to services being provided.

3.    A copy of all homebound forms will be sent back to the school attendance clerk. For students on an IEP, a copy of the homebound form will be sent back to the student's special education case manager to place with the current IEP or 504 Plan.

4.    For Special Education Students, an IEP or Section 504 Team at the school will meet on an individual basis to determine what services a student needs after the following are met:

  • only upon certification by a licensed doctor of medicine or osteopathy that a child with a disability needs a homebound placement,
  • the child is expected to be absent from school due to a physical or mental condition for at least ten (10) consecutive school days, and
  • the child can receive homebound instruction in a homebound placement without endangering the health of personnel providing it.

5.    For students suspected of having a disability, the District will conduct an evaluation prior to determining eligibility for a 504 plan.  If a student is determined eligible for a 504 plan while on homebound, a 504 plan will be developed by the homebound instructor, classroom teacher, parent, and school 504 coordinator. A copy of the 504 plan will be sent back to the home school Section 504 Coordinator.

6.    Homebound services must be reviewed every thirty days and a new doctor's note received.  Special Education students placed on homebound for behavior may only receive homebound services for one thirty (30) day period in a school year.

7.    Prior to the student returning to school, another IEP meeting or 504 meeting will be held to transition the student back to school and determine if services or accommodations will be needed.  504 plans may be terminated at that time if no additional accommodations or services are needed.  If the student continues to need a 504 plan, then it will be turned over to the school level 504 Coordinator.  The school 504 Coordinator will be responsible for distributing the plan to teachers and scheduling an annual review of the 504 plan, or more frequent as needed.



FERPA gives parents and eligible students these basic rights:

  • The right to inspect and review the student's education records maintained by the school;
  • The right to request that a school amend the student's education records;
  • The right to consent in writing to the disclosure of personally identifiable information from the student's education record, except under certain permitted situation; and
  • The right to file a complaint with the Family Policy Compliance Office (FPCO) regarding an alleged violation under FERPA.


Homeless Student Enrollment Procedures: 

A homeless student (also referred to as child and youth in transition) is defined under the Federal McKinney-Vento Homeless Assistance Act as lacking a fixed, regular and adequate nighttime residence, and includes:

  • children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative, adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement;
  • children and youth who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
  • children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
  • migratory children who qualify as homeless for the purposes of this subtitle because the children are living in circumstances listed above.  Unaccompanied homeless youth are those students who meet the above definition of homeless and not living in the physical custody of a parent or legal guardian. All unaccompanied youth are not considered homeless.  


Every child has a right to a free and appropriate public education. Children in transition who fit federal definitions of homelessness have a right to:

  • immediate school enrollment and attendance, even without birth records, school records, immunizations, and/or health physicals;
  • have assistance with requesting records from the previous school;
  • remain at their school of origin if it is in the best interest of the child;
  • transportation to and from school;
  • help for prompt resolution about school placement including Special Education,
  • Bilingual Education, Gifted, and remedial programs; and
  • receive free breakfast and lunch for the remainder of the school year (by using the nutrition application and current procedure).


Identified homeless families can receive assistance through the student support staff at their school. Services provided include linkages with community resources, clothing for students, and school supplies. Homeless students may also be eligible for additional supportive academic services. For more information, please contact the school office at 277-3677.


Federal Program Offerings

Title I: Academic Improvement

Title II: Staff Development

Title III: English Language Learners

Title VI: Rural School Educational Improvement Opportunities


Title I 10 Components

1.    A comprehensive needs assessment

2.    Schoolwide reform strategies

3.    Instruction by highly qualified teachers and paraprofessionals.

4.    High-quality and ongoing professional development

5.    Campuses utilize strategies to attract and retain highly qualified staff.

6.    Strategies to increase parental involvement.

7.    Plans for assisting preschool children transition from early childhood programs, such as Head Start, Even Start, Early Reading First, or a State-run preschool program, to local elementary school programs.

8.    Measures to include teachers in decisions regarding the use of academic assessments that provide information to improve the achievement of individual students or the overall instructional program.

9.    Effective, timely additional assistance to ensure that students' difficulties are identified and assistance is provided.

  1. Coordination and integration of Federal, State, and local services and programs


ELL Mission Statement

The Mission of the PHS English Language Learner program is to provide non- English speaking students with the English language competence needed to thrive, move forward and accomplish high levels of success while meeting all local and state standards given appropriate education. Continuity and cooperation with the staff as a whole will lead to their full involvement in an ever changing multicultural global society.


PHS Parent Involvement Policy

1.    At the first PTO meeting of the new school year, a copy of this policy, legal requirements, and the parents' opportunity to be involved will be explained.

2.    A monthly school calendar will be used to inform parents of upcoming programs.

3.    Information concerning the students' performance at school will be provided on the mid-term & nine-weeks report card or, if necessary more frequently. At these times parents may arrange for conferences to participate in decisions relating to the education of their children.

4.    Comments by parents of children participating in the Title 1 school wide program plan shall be attached to the plan when submitted to the Local Education Agency.


Shared Responsibilities for High Student Performance

1.    Teachers will inform parents of their child's progress as needed, as well as at the fall and winter parent-teacher conference sessions.

2.    Opportunities for parents to volunteer will be available throughout the school year.

3.    After-school tutoring may be available for students who need additional help.


Building Capacity for Involvement

1.    Information about literacy training provided by the Adult Basic Education office will be made available to those parents who need guidance in helping their children improve their achievement.

2.    Teachers will be available to assist parents in how to help their children in certain classroom subjects.

3.    Parents may help coordinate the services provided by local businesses

4.    Parents and teachers shall work together in coordination of the education of children, including those with learning disabilities or physical handicaps, during scheduled meetings.

5.    At the first PTO meeting of the school year, parents will be introduced to members of various school committees, discuss with them the responsibilities of each committee, and be open to parental input.



See Cumberland County School BOE Policy 6.402 for more information pertaining to student immunizations to include the Meningococcal immunization.

Mental Health Needs

To address the mental health needs of our students, Pleasant Hill follows the mental health standards and guidelines adopted by the Cumberland County Schools.


Lice Screenings                      

Screenings take place randomly. The school nurse or designee may check for head lice. Upon return to school after an infestation, that child must be checked individually by the school nurse in a private location. Cumberland County has a no nit policy.  This means students may attend school if and when they are clear of both living bugs and nits.



All medication must be brought to and from school by parents, never delivered by students. Students requiring prescribed medication must have an "Administration of Medication" form completed by their parent and on file with the school nurse.  This form is available in the office and must be completed each year for each medication.  The medication should be brought to school by the parent, (not the student) in the original container appropriately labeled by the pharmacy or clinic.   Medication will be kept in the office and given to the students at the designated time.  Prescribed medication may be administered by a school nurse or by a non-health professional designate of the principal or school nurse.  All medications must be supplied by the parents in original containers and require written consent even for intermittent use. 

NOTE:  Any student possessing, selling, giving, or sharing any medication in any form including, but not limited to any type of over-the-counter medication, or health aids (such as vitamins), will be subject to full prosecution under the Drug Free Schools Act.


Family Life Curriculum             

Family Life Curriculum is mandated by the State of Tennessee Department of the Education.  We, as a faculty, want the parents of our students to be aware that the following issues are addressed in the sixth through eighth grades throughout the year.  As parents, you have the opportunity to review all Family Life materials in the fall of the year at a public forum that will be announced every September.  Parents have the option after reviewing the materials to opt their student out of such instruction.  Please contact the school Guidance Counselor for further information.  Abstinence is the basis for all our instruction.  Community agencies assist in our instruction.  Areas included in the curriculum:

Abstinence is a Positive Choice                      
Consequences of Teen Pregnancy

Puberty and Adolescence                              
Aspects of Dating

HIV/AIDS                                                          Human Reproduction

Sexual Harassment/Date Rape



  • The Cumberland County School System does not discriminate on the basis of race, sex, color, religion, national origin, age, or handicap in the provision of educational opportunities, activities, or other administered programs.
  • Parents have the right to request information pertaining to the professional qualifications of their child's teacher(s). Teacher certifications can be found by accessing the Tennessee Department of Education Teacher Licensing web site ( or by contacting the Central Office at 931-456-8347. Parents may also request the qualifications of a paraprofessional that provides educational assistance to their child.

    ·       Parents must receive notification if their child is being taught for 4 or more consecutive weeks in a core curriculum subject by a teacher that is not highly qualified.

  • Parents will have access to system/school report cards as developed by the State Department of Education and available (usually in late fall of each year) through the state department web site (, at the school, and/or at the Central Office.

    ·       Parents will be given the option to transfer their child to another public school or to obtain supplemental educational services if the school fails to meet adequate yearly progress.

  • Parents will receive academic results for mid-reporting periods, end of reporting periods, TN Achievement results in grade 3-8, End-of-Course and Gateway Exams in a timely manner as required by local Board policy and the Tennessee Department of Education.
  • Parents can visit the state's web site ( to access a description of the Tennessee Curriculum Standards, assessment, and proficiency levels students are expected to meet.

    ·       Parents of secondary school students have the right to request that their child's name, address and telephone number not be released to a military recruiter without their prior consent.

  • Parents of a student identified as limited English proficient (ELL-English Language Learner) will be notified in a timely manner of their child's level of English proficiency, their child's opportunity to participate in an ELL program, details of the program, and the right to waive participation.
  • Title I Schools:  A written parental involvement policy will be developed jointly with and distributed to parents of children participating in Title I programs. The parental involvement policy is printed in the school's handbook or a copy is available at the school's office (this is also available on the PHS web site at An annual meeting will be held to inform parents of the school's participation and status in programs funded under No Child Left Behind.
  • A school-parent-student compact that outlines the responsibilities of each party for improved student academic achievement will be distributed and agreed upon annually.
  • Federal law affords parents and students, over 18 years of age, certain rights regarding educational records. The school board policy relating to student privacy and parental access to information is available in the school board policy manual located at each school and the Central Office.
  • Students and parents are encouraged to participate in safe and drug-free school programs/activities. If parents object to these programs/activities, they may submit a written request to the principal that their child does not participate.
  • Information pertaining to the rights granted by federal law to students with disabilities may be obtained by contacting the Special Education Department of the Cumberland County School System at 931-484-3301.
  • The Cumberland County School System has the responsibility to locate, identify, and evaluate all children ages 3 to 22 years that are suspected of having a disability. If you have any questions or concerns please contact the Special Education Director at 931-484-3301.
  • School health requirements, policies and procedures can be obtained from the Cumberland County Health Department, the school principal, or the school nurse.
  • Students attending a persistently dangerous public school, or students who become victims of a violent criminal offense while in or on the grounds of a public school that they attend, are provided the opportunity to transfer to a safe public school within the local education agency.
  • A program or activity funded as part of a 21st Century Community Learning Center that provides before or after school activities must be evaluated to assess its effectiveness. The results of the evaluation(s) are available upon request at the Federal Programs Department at 931-456-8347.

Tennessee Department of Education

Answers to many questions and much helpful information may be obtained from the State Department of Education by calling 1-888-212-3162 or visiting:

Division of Special Education, Tennessee DOE

710 James Robertson Parkway

Andrew Johnson Tower, 5th Floor

Nashville, Tennessee 37243-0380

Phone:  615-741-2851

Fax:  615-253-5567 or 615-532-9412

East Tennessee Regional Resource Center

2763 Island Home Blvd.

Knoxville, TN 37290

Phone:  865-594-5691/Fax:  865-594-8909

Child Advocacy Group Contact Information

In addition to the state and local resources available to parents and children, there are many agencies and organizations that offer support, information, training, and help in advocating for persons with disabilities in Tennessee.

A few of these organizations are listed below:

The Arc of Tennessee

44 Vantage Way, Suite 550

Nashville, TN 37228   Phone:  615-248-5878        

Toll free:  1-800-835-7077

Fax:  615-248-5879      E-mail:

Support and Training for Exceptional Parents (STEP)

712 Professional Plaza Greenville, TN


Assessment Schedule

Year Month Days Notes Test Assessment Explanation
2016 August August-May Continuous W-APT Screener for ELL status W-APT stands for the WIDA-ACCESS Placement Test. It is an English language proficiency "screener" given to incoming students who may be designated as English language learners. It assists educators with programmatic placement decisions such as identification and placement of ELLs. The W-APT is one component of WIDA's comprehensive assessment system.
2016 August August-May Continuous ECERS for PreK ECERS or the Early Childhood Environment Rating Scale is an assessment designed to assess group programs for preschool-kindergarten aged children, from 2 through 5 years of age. Total scale consists of 43 items. (Also available in Spanish).
2016 August August-May Continuous ELCCO for PreK ELCCO, or the Early Language and Literacy Classroom Observation tool, helps build better literacy programs by assessing the quality of the classroom environment and teachers' practices.
2016 August Aug-Sept PreK - 8 STAR Screening 1 STAR Early Literacy assessment is a computer-based test that measures your child's proficiency in up to nine areas that are important in reading development. STAR Reading is a computer-adaptive reading test that summarizes your child's reading ability. STAR Math is a computer adaptive assessment that gauges student proficiency.
2016 Dec. 1-16 PreK - 8 STAR Screening 2  
See description above
2017 January

Fall Notification from TDOE NAEP The National Assessment of Educational Progress, or NAEP, is the largest nationally representative and continuing assessment of what America's students know and can do in various subject areas.
Assessments are conducted periodically in mathematics, reading, science, writing, the arts, civics, economics, geography, U.S. history.
2017 Feb. March Grades 3-8 TNReady RLA, Social Studies State assessment for grades 3-8 for reading/language arts, writing, and social studies. Part I.
2017 March April ELLs ACCESS for ELLs ACCESS for ELs assessment in order to determine English Language Proficiency Levels.
2017 April 1-22 PreK-8 STAR Screening 3  
See description above
2017 April 18-May 13 Grades 3-8 TNReady Part II of RLA & SS
Math and Science
The TNReady/TCAP tests are designed to assess true student understanding and not just basic memorization and test-taking skills.